Platform
One system of record, from first contact to final hour
Everything a project touches — the request, the questions, the requirements, the design, the price, the delivery and every document that leaves the building — lives in one gated pipeline with one audit trail.
AI intake
An intake that interviews like an engineer
The public request page accepts plain language, voice and file attachments — including scans, stamped copies and phone photos, which are read for you. The assistant works through ten scoping topics, shows how far it has got, and returns a feasibility read with a timeframe and a budget range you can see the derivation of.
- Text, voice (ASR) and drawing / spec / scan uploads with OCR
- Ten scoping topics tracked live — goal, users, hardware, integrations, compliance, scale, logistics, timeline, budget
- Instant estimate with the task-by-task breakdown behind it
- Region detection → the right currency and rate card
- Per-organisation branded intake via ?org= links; your own staff get the same ten questions internally
Requirements engine · §2
Requirements that trace, version and never silently rot
The brief and the answers to the open questions become confirmed customer needs (CND), which derive numbered functional and non-functional requirements with a live traceability matrix. AI proposes; engineers review a structured diff and accept — nothing overwrites without a decision.
- Statement of work + answers → customer needs → FR / NFR, in one cascade
- Each review reads only its direct upstream — no drift back to a superseded brief
- Reviewed AI revisions shown as was / now, accepted or rejected per item
- PM sign-off baselines the stage; later edits flag it stale
Design engine · §3
Specialist designs, grounded in your approved work
Ingendia detects which of fourteen engineering disciplines the project needs, assigns leads, and drafts each discipline’s design — retrieving from your library of signed-off past projects so drafts start from precedent, not from a blank page.
- Systems, industrial design, mechanical, infrastructure, electrical, electronics, firmware, PCB, software, front/back-end, database, AI, integration
- Auto-detected disciplines with relevance ranking, one-click generation across all of them
- Retrieval-grounded drafting from approved past work, scoped to your organisation
- Per-discipline leads, review dialogs and revision history
Quoting
Prices that stand on the analysis, not on a hunch
The WBS prices itself from your rate card, staff classifications and BOM — with an explicit AI-automation share per task. Freeze produces a versioned quotation locked to the exact §2/§3 baselines it was priced on.
- Rate-card × classification pricing, materials with markup
- Multi-currency (AUD · CNY · USD) by client region
- AI share per task, optional shared-savings passthrough
- Priced workbook exported per audience — cost and margin exist only in the internal edition
- Frozen quotes re-flag if the analysis moves underneath them
Delivery
Delivery on a board, against the promise
Milestones, Gantt and hour-level variance against the frozen quote. Design outputs are owned by named engineers, a task can be shared between several people with their own hours, and a weekly snapshot gives the progress report something to subtract from.
- Milestone cockpit, Gantt and quoted-vs-actual variance
- Design outputs grouped by milestone, each with an owner and its attachments
- Multi-person tasks with per-person shares and share-weighted pricing
- Weekly snapshots → what finished, started, slipped or went overdue
- Calibration loop feeds actuals back into estimating
Documents & control
A register that behaves like a controlled document system
Every artifact — deck, report, drawing, workbook, or a SharePoint address registered without moving the bytes — gets a permanent number in the project register. Content changes under that number; the number never does. Company quality documents use exactly the same register.
- One document UID per document, all versions beneath it, searchable and filterable
- Draft → submitted → reviewed → released, with the reviewer and approver named and notified
- Prepared ≠ reviewed ≠ approved, enforced: no self-review, no editing under approval
- Release stamps the three sign-off names into the file and freezes the revision
- Edit Word / Excel / PowerPoint in Office for the web and save back as the next version
- Your quality manual, policies and procedures live in the same register, with the same rules
Design Hub
The tools engineers actually open, on one shelf
A growing shelf of design aids beside the project work — each opened by the disciplines it belongs to, searchable and tagged as the shelf grows. The roadmap is shown to everyone, so your engineers can see what is coming.
- Design review (eTAR): symbol, footprint, schematic, PCB layout, datapack and cable checklists with per-item status, observations and photos
- Design deliverables: the standard NPD deliverable list by phase, ticked and exported
- File templates: the company’s Word / Excel / PowerPoint masters, and which one your organisation actually generates into
- Quality system: your controlled company documents, same numbering and same three signatures
Operations
Multi-brand, multi-region, audit-ready
Run several organisations on one deployment — each with its own brand, document masters, rate card and roles, and each seeing only its own data. Platform and tenant roles compose cleanly, and every action lands in the audit log.
- Multi-tenant with per-org branding; each brand pinned to its own Word / Excel / PowerPoint master
- Platform/tenant role model with module-level access, a named PM and a deputy per project
- Personal queues: my tasks, my deliverables, documents waiting on my signature
- Bilingual UI and documents (English · 中文), with the output language pinned per project
- Full per-project audit trail for QMS evidence, plus an in-app manual on every page
Describe your project. Get an engineered answer.
Type it, say it, or drop in a drawing — the intake takes minutes, and the analysis starts immediately.